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Features
Amazing Features
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Custom Reports
It is possible to create Custom Reports by defining filters and data columns. These reports can be shared with other users and sent by email to whomever you choose. Schedule an automatic sending to receive the information by email for the past days/weeks/months.
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Sandbox
The Sandbox functionality will allow you to test your processes without worrying about who is assigned to the tasks. In addition, this functionality was designed to not generate data in the trays or reports that may affect your actual data.
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Public Forms
This feature allows people who are not logged into Flokzu (meaning they don't have a Flokzu user) to fill out a form and start a process instance. You can have the form embedded on your website and manage complaints and suggestions or any other process where external participants are needed.
Custom reports
- Create your own Custom Reports defining filters and display columns. Those reports can be shared with other users and sent via email to whomever you want. Schedule a report to receive relevant information from the previous days/weeks/months automatically. This will help delivering your cloud workflow information to whomever needs it, when they need it.
Databases
- Databases within Flokzu can be used as spreadsheets to store parameters, shared data among processes or just centralize information. Insert records, look for them and update information automatically using the API. Databases are a valuable asset to make your cloud BPM more functional.
Dynamic visibility
- Define if certain form fields should be required, editable, read-only or hidden based on the task, another field value or a decision made. Dynamic form changes automatically, customizing your cloud workflow to your needs. The logic is defined using an intuitive tool or JavaScript for more flexibility.
Integrations
- Integration with your other favourite web apps or legacy systems is a key feature in your cloud BPM. Form fields and workflow steps can be integrated with external systems via Zapier and Web Services (REST & SOAP). Every time a process instance goes through a given step on the workflow, it can send or receive data from other systems. An external website form, can launch a new process instance within Flokzu. Form fields can be populated using external data and attachments can be added directly from Google Drive.
Email notifications
- Automated emails can be included at any step of your cloud workflow, both to internal and external users. Customize recipients, subject and message of the email. Add form fields within the message body, which will be replaced with the actual value once sent.
Sandbox & Versions
- The sandbox feature will allow you to test your processes without worrying about who is assigned to the tasks. Also, this feature was designed not to generate data in the trays or reports that may affect your real data.
Substitutions
- The Substitutions feature will allow you to define a substitute for a user in a certain period of time. The substitute will be able to complete the tasks on behalf of the original assignee.
Timers
- Flokzu allows you to set different timers to start a process periodically, or change the path of a workflow after a given period of time, or even pause for a specific amount of time the flow of a process.
External participants
- Integration with your other favourite web apps or legacy systems is a key feature in your cloud BPM. Form fields and workflow steps can be integrated with external systems via Zapier and Web Services (REST & SOAP). Every time a process instance goes through a given step on the workflow, it can send or receive data from other systems. An external website form, can launch a new process instance within Flokzu. Form fields can be populated using external data and attachments can be added directly from Google Drive.
Issue Monitor
- Automated emails can be included at any step of your cloud workflow, both to internal and external users. Customize recipients, subject and message of the email. Add form fields within the message body, which will be replaced with the actual value once sent.
Teams
- Flokzu allows you to set different timers to start a process periodically, or change the path of a workflow after a given period of time, or even pause for a specific amount of time the flow of a process.
