Projects require frequent and complex multi-disciplinary interactions, which in turn have a direct impact on performance, cost and schedule. Experience shows that projects with Automated Processes are game changers.
Engineering and EPC firms would normally have their own delivery systems and work processes, but are lacking controls over staff interactions and transactions, which can be counted by the thousands over the course of a project. This simple human factor is the major cause of under-performing projects failing to meet baseline KPIs.
One can compare this to a city without traffic lights, versus a city equipped with smart traffic control systems.
Process task sequences e.g. quotation request or 3D model review, are automated with time controls and alarms, ensuring timely delivery.
Many automated work processes carry pre-formatted documentation and templates so that the tasks are consistently repeated throughout the duration of the project
No tasks are left unattended. The system allows re-assignment within each process instance by the nominated participant. Moreover, approved users or the administrator can re-assign tasks for out-of-office periods, holidays, etc.
Real-time dashboard allows the project manager to be informed on any process instances in progress, their status, but more importantly any delays or roadblocks needing attention, based on exception alarms.
Every participant will be able to complete their tasks on time, resulting in a more efficient operation.
Historical dashboard provides useful feedback on work processes performance to allow improvements in workflows content and functions.
In today’s business world, efficiency is paramount, and nothing assures it better than a reliable process control system. With the proper process control solution, it’s easier than ever to streamline
Diving into the realm of business process mapping can be a daunting venture without a reliable guide. With Flokzu at your side, this formidable task transforms into an engaging and
In today’s rapidly evolving business, the key to staying ahead of the competition lies in adapting and optimizing core processes that drive organizational success. Business Process Design plays a crucial
What is Project Management? A process that aims to organize, plan and implement a project to produce specific results. Coordination of resources, tasks, and schedules is required to guarantee that
What is business process automation? A business process is a task or group of tasks needed to fulfill a particular organizational objective, such as producing a good, integrating new workers,
Construction as an area of activity presents challenges in several dimensions. In this article, we will focus on the administrative and support processes and workflows (not the constructive ones per
This process is critical in project delivery as it is quality, schedule, and cost-sensitive. It is highly repetitive and involves the participation of many departments. There is added complexity in the review and approval process with multiple backups available. Therefore, the workflow is designed with intensive industry practice.
There is no project baseline without a Scope of Work. This process provides a workflow whereby all contributors will perform their inputs in a structured and timely fashion. Expert documentation is associated with the workflow to complete this key document.
Many project practitioners will either neglect to provide a separate Scope or Services or will include such content within the Scope of Work. This process allows baselining separately these different project scope definitions, essential to the Change Management program.
3D Model Review is a highly participative process requiring repeatable inputs from all engineering disciplines as well as from the Client Team members.
HR are well versed with new personnel onboarding within a company. However, employees can be transferred to a specific project and Project Onboarding will not always receive the same attention. This process is project related and involves access and security, office tour and orientation, IT setup, training, meetings with supervisor and mentor, HR follow-up, etc.
The Procurement Package Register is derived from the Project Execution and Procurement Plan. It contains all Supply, Contract and Services Procurement Packages. Its creation is a major multi-departmental effort with many contributors. This process allows all nominated participants to provide their inputs through multiple iterations. The Procurement Package Register will become the basis for the Procurement Schedule Planner.
This process is critical to the project schedule and allows feedback from Suppliers and Sub-Suppliers involved in the fabrication of purchased equipment and material. The project shop expeditor provides regular progress status reports to the project team who, in turn, evaluate impacts against schedule. Non conformances and mitigations are passed on to the Procurement Department who manage the commercial aspects.
This is likely one of the most important project delivery processes. It crystallizes the engineering efforts into the scope of installation, drawings, specifications, quality controls, battery limits, etc. Many departments are involved e.g. engineering, procurement, construction, project controls, quality controls, project management, Client, etc. This work process has all the componentry to ensure a consistent and timely production of quality Quotation Requests
Any project will encounter the need to clarify various elements of the Scope of Work or Services as well as the need for Client documentation e.g. existing plant documentation, surveys, soil analysis, etc. This work process introduces a formal, structured and streamlined process to achieve the objectives of transparency, change management control, contractual inputs, timely delivery, etc.
This process confirms to the selected Installation Contractor, the agreed scope, drawings and specifications. As per previous processes, most project departments are participating as contributors, reviewers or approvers.
This work process brings together, in the proper sequences, all contributors associated with changes in the scope or attributes of previously issued Purchase Orders or Contracts.
The main actors in this work process are the Engineering, Procurement and Project Controls departments, with an approval sequence that involves all Project Management Stakeholders.
The main actors in this work process are the Engineering, Procurement and Project Controls departments, with an approval sequence that involves all Project Management Stakeholders.
Of course companies have internal processes to handle travel requests. However the project travel control and approval policies may be different. This process is designed for such approval requests within the project environment as well as the exchange of documentation such as travel itinerary, bookings, etc.
The rationale is the same as for the previous work process and the Expense Report Approvals are project based.
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