HR automation. Workflows and Cloud BPM for Human Resources management.


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HR automation is essential to streamline workflows and documents in every Human Resources department. It is a key instrument to better help employees but, it also matters to build an efficient HR department. Just a few typical examples:

  • Staff requisition
  • New-hire onboarding
  • Employee offboarding
  • Training requisition
  • Performance evaluation
  • Leave request
  • Notice of absence
  • Vacations and extraordinary licenses requisition
  • Employee change of position/location
  • Employee discount request (for company services)
  • and a big… Etcetera.

For a long time, these processes were based on paper or emails. As a result, they took more time than expected. Furthermore, sometimes forms and emails were lost. As a result, employees had to ask many times for their requests. Probably HR got very stressed to find the answers…

You can also schedule a work session here to model a real-life process in your organization together

HR automation to improve workflows

HR automation is possible and easy by following these steps:

  1. First of all, set up your form. Define the fields that will store relevant information for the workflow. For example, in a Vacation Request: leaving date, returning date. (see How to set up the ‘Process Form’)
  2. Then, set up the workflow. Define the tasks your team needs to complete. Assign users and roles for each task. For example, in the Vacation Request: approve vacation, register vacations, etc. (see Basic Workflow elements)
  3. Finally, deploy your process. Use it. Measure it. And improve it consequently!

As a way of example, please see this BPMN diagram from the Employee Recruitment Template in our Free Process Library:

HR automation - Recruitmen workflow example

You can certainly see the tasks. Similarly, you can identify business rules and who has to do what. Likewise, a public form lets any person apply (without a user/password).


HR Workflow automation benefits:

You will find measurable and not measurable benefits. Some of them are:

  • Better serve your employees. Avoid asking several times for each request. Furthermore, they can receive automatic notifications in each workflow step.
  • Enhance compliance with your process. Hence, every request will follow the steps you defined.
  • Cost savings. Reduce paper/email-based processes. Similarly, eliminate paper transport and storage.
  • HR staff productivity due to avoiding re-work when losing papers/emails.
  • Measure your process. Get KPIs, like time spent in each stage, to improve your decisions.
  • Improve accountability. Flokzu will store a full audit trail for each process execution.
  • Foster through collaboration. Unquestionably, Process Modeling fosters Collaborative Teams.

Using a cloud BPM Suite like Flokzu, which provides Software as a Service (SaaS), you can automate these workflows in hours. Most noteworthy, you won’t need technical skills. Due to Flokzu runs on the cloud, you can use it right now. Therefore, you won’t need to install software or IT approvals.

Start automating now.

Probably you may find interesting these process templates:

Finally, you can start automating these processes right now:

You can also schedule a work session here to model a real-life process in your organization together

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Sobre el autor

Picture of Micaela Suarez

Micaela Suarez

I am an economist and MBA, passionate about the intersection between technology, growth hacking, and the entrepreneurial world. My commitment lies not only in understanding current trends but also in anticipating and adapting to market transformations. My expertise focuses on implementing advanced demand generation strategies and martech. Innovation is not just a buzzword for me, but a central philosophy in my professional approach, especially when it comes to exploring and adopting new technologies. In addition to being an Economist and holding an MBA. With more than a decade in leadership roles in management and sales, I have made my mark especially in the technology sector, actively contributing to the growth and development of companies in this field. As the Chief Revenue Officer at Flokzu, my mission is clear: to drive the company's global expansion and growth. An essential part of my role is to direct and coordinate the overall demand generation strategy, manage the commercial and marketing teams, and strengthen our partnership and strategic alliance strategy.

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