Cloud Workflow

A workflow is a set of activities, orchestrated and repeatable, that are performed to achieve a business requirement or objective.

What is a Cloud Workflow Suite?

It is an advanced software, which allows you to completely automate an entire workflow. And it does it 100% in the cloud, so you don't have to worry about installing or configuring software. You simply log on to the Flokzu website and use it.

To automate cloud workflows, the first thing is to graphically model the workflow (using the international BPMN standard). Then, the Workflow engine, according to the BPMN model, puts everything to work: distributes tasks to users, sends mails automatically, controls the deadlines of each task and communicates with other internal systems of the organization or in the cloud. Considering that within an organization there are many workflows, the Cloud Workflow suite will allow automating all of them.

It is an advanced software, which allows you to completely automate an entire workflow. And it does it 100% in the cloud, so you don't have to worry about installing or configuring software. You simply log on to the Flokzu website and use it.

To automate cloud workflows, the first thing is to graphically model the workflow (using the international BPMN standard). Then, the Workflow engine, according to the BPMN model, puts everything to work: distributes tasks to users, sends mails automatically, controls the deadlines of each task and communicates with other internal systems of the organization or in the cloud. Considering that within an organization there are many workflows, the Cloud Workflow suite will allow automating all of them.

Once the processes are running, the Cloud Workflow Suite will allow you to measure their performance, to find failures, delays and thus implement improvements. Key performance indicators (KPI's) are these objective measurements of how your process is performing. Instead of making decisions based on perceptions, such as "this process always takes too long", you will be able to make them based on objective data of timing at each stage and each person's workload.

Last, but not least, is the fact that you can implement changes quickly. Here again, the low-code and no-code features allow you to test those improvements you have identified in minutes in the Sandbox (without affecting the processes that are in production), and if everything works well, create a new version of the process and make it available to users with just one click.

Once the processes are running, the Cloud Workflow Suite will allow you to measure their performance, to find failures, delays and thus implement improvements. Key performance indicators (KPI's) are these objective measurements of how your process is performing. Instead of making decisions based on perceptions, such as "this process always takes too long", you will be able to make them based on objective data of timing at each stage and each person's workload.

Last, but not least, is the fact that you can implement changes quickly. Here again, the low-code and no-code features allow you to test those improvements you have identified in minutes in the Sandbox (without affecting the processes that are in production), and if everything works well, create a new version of the process and make it available to users with just one click.

Several people in our organization must exchange information and documents in order to complete their part of the job. This constant flow of tasks can become chaotic, to the point of impeding the growth of the organization. It can also affect customer service. And naturally, it increases costs when people waste time searching for information or resolving manual task errors. These manual workflows, whether done through emails, spreadsheets (Excel), Whatsapp, etc., weaken the organization's performance, its competitiveness and thus reduce its chances of success.

Several people in our organization must exchange information and documents in order to complete their part of the job. This constant flow of tasks can become chaotic, to the point of impeding the growth of the organization. It can also affect customer service. And naturally, it increases costs when people waste time searching for information or resolving manual task errors. These manual workflows, whether done through emails, spreadsheets (Excel), Whatsapp, etc., weaken the organization's performance, its competitiveness and thus reduce its chances of success. Sometimes, they even threaten its survival.

Flokzu's Suite solves the problem completely, it allows you to define and use each workflow in the cloud, without requiring programming or complex configurations. This is why Flokzu is said to be a low-code / no-code tool. Through Flokzu, users have a single place (their inbox), where they receive all the tasks they need to perform. But they also receive the necessary context for each task, all the relevant information (in form fields), as well as attachments (PDFs, Words, Excels), or comments from other colleagues who have worked previously, and the deadline or maximum time available to complete the task.

In this way, the organization's workflows are remarkably organized, and at the same time, people's productivity increases significantly, allowing them to focus on the tasks where they really add value, leaving the software to perform the repetitive tasks.

Sometimes, they even threaten its survival.

Flokzu's Suite solves the problem completely, it allows you to define and use each workflow in the cloud, without requiring programming or complex configurations. This is why Flokzu is said to be a low-code / no-code tool. Through Flokzu, users have a single place (their inbox), where they receive all the tasks they need to perform. But they also receive the necessary context for each task, all the relevant information (in form fields), as well as attachments

(PDFs, Words, Excels), or comments from other colleagues who have worked previously, and the deadline or maximum time available to complete the task.

In this way, the organization's workflows are remarkably organized, and at the same time, people's productivity increases significantly, allowing them to focus on the tasks where they really add value, leaving the software to perform the repetitive tasks.

Applying for a credit or loan

This typical financial institution process can be automated and used from any branch, allowing everyone to have access to up-to-date information and therefore provide better customer service. All necessary information such as approvals, authorizations and comments are collected in this process. When the process is complete, you have a complete audit trail that provides you with accurate information.
Workflows related to Human Resources

Managing all HR forms and documents via Whatsapp or email is very inefficient and creates a sense of unprofessionalism. Process with the same tool for training on certain procedures, notices of unforeseen absences, requests for relocation or shift changes, requests for new vacancies or 360º evaluations.
Area budget request

Often a specific area needs to request a certain budget to address a certain situation. Typically, this would be a long and confusing process with no real audit trail of who made what decision. Or even what the outcome of that decision is. Having this process formally modeled will allow you to ensure a high degree of control before committing any resources to a location that doesn't need them. Or, conversely, attend to important matters in a timely manner, optimizing time and efficiency. Ter esse processo formalmente modelado permitirá que você garanta um alto grau de controle antes de comprometer quaisquer recursos em um local que não precise deles. Ou, pelo contrário, atender a assuntos importantes em tempo hábil, otimizando tempo e eficiência.
Inspection of accounts or guarantees

Schedule the review of a portfolio of assets (car insurance, houses, etc.), and it will run automatically after a set period. You can forget about planning, and put this process on autopilot. In addition, following a formal, documented process will provide clarity and auditability for each task. Another advantage of formally automating your processes is that you can measure the performance of the entire organization. Using the KPI's and targets provided by Flokzu, it will be easier and faster to improve the company's performance.
Attention to sales points and distributors

It is vital for the company that retail outlets and distributors have an easy way to order marketing material, samples, furniture, etc. You can easily automate these processes with a no-code/low-code tool. Without external consulting, you can model the processes as you see fit.

What benefits will I get?

We live in a global context of hyper-automation, where software is trusted to perform as many tasks as possible. Automating processes with Flokzu's Cloud Workflow Suite is part of this trend, being a key element for the efficiency of the organization, and therefore for its survival, competitiveness and growth. There are many benefits, among which the following stand out:

Improve the results of the organization

given a higher productivity of people and a reduction of costs associated with manual and repetitive tasks.

Attracting and retaining the best employees

as they are not overloaded with boring tasks, and can focus on those that add more value.

Better customer service

as information flows and is available to inform customers, deadlines for each task are met, and products and services are delivered on time.

Greater compliance with standards

since the workflows perform as defined, without deviating from their design.

Scalability

by having formalized workflows, production and the number of team members can be increased and everything will continue to work.

Access to new markets

The total digitization of operations makes it easier to capture new customers from other regions or business niches.

Viable remote and asynchronous work.

Being 100% digital allows it to be remote. The fact that each task includes its context makes it possible to work at different times (asynchronously). KPI's allow to be results oriented (not being able to "see" people work)

Autonomy

Model your processes as your company may need and adapt them as you want. With low-code / no-code technology, you will be able to automate any process without IT knowledge or external consultants.

Collaborative workspace

Set up teams to work on one process at a time, or manage your processes by business departments. This tool allows you to work collaboratively, remotely, and in an asynchronous way, but ensuring results.

The renowned technology consulting firm Gartner states that hyper-automation will continue to position itself as one of the main technology trends for 2021, based as a fundamental pillar on the automation of processes and workflows, and riding on top of it other technologies based on artificial intelligence. In particular, in its April 2021 report,, Gartner forecasts that by 2024, organizations will reduce operating costs by 30% by combining hyper-automation technologies with redesigned operational processes.

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