Mastering Virtual Academic Events: Essential BPM Strategies for Successful Planning and Execution


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Mastering virtual academic events is no easy task. The sheer number of elements that need to be accounted for, from the planning stage to the execution phase, can seem overwhelming. However, with the right Business Process Management (BPM) strategies, the process can be streamlined and optimized for efficiency and effectiveness. The key to this lies in automation, a solution that Flokzu is ready and equipped to provide.

The Role of BPM in Virtual Academic Events

Before diving into the specifics, it’s essential to understand the role that BPM plays in virtual academic events. BPM involves the design, execution, monitoring, and optimization of business processes. In the context of virtual academic events, these processes range from event registration to content management and post-event feedback collection.

By leveraging BPM, institutions can automate repetitive tasks, minimize human errors, and ensure a seamless experience for attendees. More so, BPM enables real-time tracking and monitoring, which is critical for making informed decisions and improvements.

With Flokzu’s business process automation capabilities, institutions can automate these processes with ease. From sending out automated emails to registrants, managing event content, to collecting and analyzing feedback, Flokzu provides a comprehensive solution to streamline all stages of virtual academic events.

BPM Strategies for Successful Planning and Execution

Now that we understand the role of BPM in virtual academic events let’s delve into some essential strategies for successful planning and execution. To begin with, it’s crucial to map out all the processes involved in the event. This includes everything from the initial event announcement to the final follow-up.

Once these processes are mapped out, the next step is to identify which ones can be automated. For instance, sending out event updates, managing registrations, and collecting feedback are tasks that can be easily automated with Flokzu. This not only saves time but also ensures accuracy and consistency.

Another key strategy is to establish clear communication channels. With Flokzu, you can set up automated notifications and reminders to keep all stakeholders informed about the event’s progress. This enhances transparency and coordination, ensuring that everyone is on the same page.

Optimizing Your Processes with Flokzu

Flokzu’s BPM solution offers a host of features that can optimize your virtual academic events. With its intuitive workflow editor, you can easily model your processes, define tasks, and establish roles. Moreover, with its robust reporting capabilities, you can gain valuable insights into your processes, identify bottlenecks, and make necessary improvements.

One of the standout features of Flokzu is its ability to integrate with other systems. This means you can connect it with your existing event management software, CRM, or other tools, ensuring a seamless flow of information. This eliminates the need for manual data entry, reducing the risk of errors and saving valuable time.

Finally, Flokzu’s pricing options are flexible, catering to different needs and budgets. Whether you’re a small institution planning a single event or a large university organizing multiple events throughout the year, Flokzu has a plan that suits your needs.


In conclusion, mastering virtual academic events requires a strategic approach, and BPM plays a critical role in this. By automating repetitive tasks, ensuring clear communication, and leveraging data for decision-making, you can optimize your processes and ensure the success of your events.

With Flokzu’s BPM solution, you get a powerful tool that simplifies process management, enhances efficiency, and ultimately reduces the strain on your resources. Whether you’re new to BPM or looking to improve your current processes, Flokzu is a reliable partner that can guide you on your journey to mastery.

Ready to streamline your process management for virtual academic events? Schedule a free demo of Flokzu today and discover how our solution can transform your approach to virtual academic events. Take the first step towards achieving operational excellence with Flokzu.

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Sobre el autor

Picture of Rafael Cejas

Rafael Cejas

I am Rafael Cejas. I advise medium and large companies in the field of information technology. My passion lies in enhancing the competitive advantage of organizations through digital transformation, an essential pillar for the survival and success of any company in the current era. Key Topics: essentials in adopting digital transformation and specifically business process automation in the corporate world. From effective strategies to real experiences I've lived through, each publication aims to provide practical information and tangible solutions. Professional Experience: With a career spanning 9 years, I have advised companies of various sizes, focusing on process optimization and the implementation of cutting-edge technologies. My experience ranges from commercial leadership in leading companies to consulting on BPM and CRM software implementation to managing teams in digital transformation projects. Contributions at Flokzu: Currently, I serve as the LATAM Commercial Supervisor at Flokzu, where I lead initiatives to drive digital transformation through innovative technological solutions. I actively collaborate in creating strategies that allow companies to fully leverage Flokzu's tools to automate and efficiently manage their processes. Education and Training: Postgraduate degree in Information Systems of Organizations and IT Business Management at FCEA - Faculty of Economics and Administration. Bachelor's degree in Business Administration and Management at FCEA - Faculty of Economics and Administration. Various courses and workshops on leadership, project management, digital marketing, and sales.

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