Revolutionizing Virtual Academic Events: A Comprehensive Guide to Implementing BPM Strategies

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With the ongoing advancements in technology, virtual academic events have become the new norm. From webinars to online conferences and workshops, the academic world is evolving rapidly. But with this new territory comes new complexities and challenges. This is where Business Process Management (BPM) strategies come into play. By adopting and implementing BPM strategies, you can revolutionize your virtual academic events, optimizing them for efficiency, effectiveness, and engagement.

Understanding BPM and Its Importance

Business Process Management, or BPM, refers to the systematic approach to making an organization’s workflow more efficient, effective, and adaptable. It involves analyzing, designing, executing, monitoring, and optimizing business processes. In the context of virtual academic events, these could be processes related to event planning, registration, delivery, and feedback collection, to name a few.

Implementing BPM strategies is crucial to optimize these processes. With efficient processes, you can eliminate redundancies, reduce costs, prevent errors, improve participant experience, and ultimately, deliver successful virtual academic events.

Moreover, BPM allows for process automation through the use of workflows. This can be a game-changer for virtual academic events, especially when you’re dealing with large-scale events with hundreds or even thousands of participants. Imagine automating tasks like registration confirmation, event reminders, and feedback collection. That’s the power of BPM.

Selecting the Right BPM Tool

So, how do you implement BPM strategies? The first step is to select the right BPM tool. There are numerous tools available in the market, but my recommendation would be Flokzu. Flokzu is a cloud-based BPM suite that offers a robust and user-friendly platform for designing, executing, and managing business processes.

What sets Flokzu apart is its intuitive interface, flexibility, and scalability. It allows you to design your processes visually, making it easy even for non-tech savvy users. Plus, it offers features like task automation, real-time monitoring, and detailed reports, all of which can be extremely useful for managing virtual academic events.

Moreover, Flokzu offers competitive pricing, making it a cost-effective solution for academic institutions of all sizes. You can choose a plan based on your needs and budget, without having to worry about hidden costs or long-term contracts.

Designing and Executing Your Processes

Once you’ve selected your BPM tool, the next step is to design and execute your processes. This involves mapping out your processes, identifying tasks, defining roles and responsibilities, setting up workflows, and automating tasks where possible. It’s important to involve all stakeholders in this process to ensure that all perspectives are considered and that the processes are designed optimally.

With Flokzu, you can easily design your processes using its drag-and-drop process designer. You can define tasks, assign roles, set deadlines, and automate tasks, all within a single platform. Plus, you can monitor your processes in real-time, allowing you to identify bottlenecks and make improvements on the fly.

Remember, the goal is to create efficient, effective, and adaptable processes. So, don’t be afraid to iterate and refine your processes as you go. BPM is not a one-off project, but a continuous journey of improvement.


To conclude, BPM strategies can revolutionize your virtual academic events, making them more efficient, effective, and engaging. By selecting the right BPM tool like Flokzu, designing and executing your processes, and continuously improving them, you can take your virtual academic events to the next level.

Schedule a free consultancy with Flokzu today and start your BPM journey. Our team of experts will guide you through the process and help you optimize your virtual academic events. Remember, the journey of a thousand miles begins with a single step. Take that step with Flokzu today.

Automate your first process for free and see the difference it can make to your virtual academic events. The future of academic events is here, and it’s virtual. Embrace it with Flokzu.

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Sobre el autor

Picture of Manuel Gros

Manuel Gros

CEO of Flokzu. Passionate about innovation and entrepreneurship. Bachelor's in Communication with a Master's in Entrepreneurship and Innovation. Completed an intensive entrepreneurship program at the University of California, Berkeley. With over a decade of experience in the digital business world, he has worked in both B2B and B2C environments. He has worked across various sectors, such as SaaS, e-commerce, ride-hailing, and fintech. University professor specialized in digital transformation.

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